Mini-SOW Variables Reference

Quick reference for all variables in the Mini Statement of Work template.

Client & Project Info

Variable	Description	Example
``	Client or company name	“Buckroe Beach Realty”
``	Project title	“Professional Real Estate Website”
``	Brief project overview (2-3 sentences)	“A modern, mobile-responsive website showcasing property listings with contact forms and agent bios.”
``	Project start date	“2025-11-01”
``	Target completion date	“2025-12-15”
``	Total project duration	“6”

VRV Contact Info

Variable	Description	Example
``	Project manager name	“Drew Brown”
``	PM email address	“drew@valorrate.com”
``	PM phone number	“(757) 555-0123”

Scope Definition

Variable	Description	Example
through	Key features included	“Interactive property listings gallery”
``	What’s NOT included	“Custom MLS integration, CRM system”
through	Specific deliverables	“Contact form with email notifications”

Timeline & Milestones

Variable	Description	Example
``	Milestone 1 name	“Design Approval”
``	Milestone 1 details	“Homepage and interior page mockups”
``	Milestone 1 target date	“2025-11-15”
``	Milestone 1 payment amount	“$2,000”
``	Milestone 2 name	“Development Complete”
``	Milestone 2 details	“Fully functional site on staging”
``	Milestone 2 target date	“2025-12-08”
``	Milestone 2 payment amount	“$2,000”

Note: Mini-SOW typically uses 2 milestones plus launch. Add more M3, M4, etc. if needed.

Financial Terms

Variable	Description	Example
``	Total project cost	“$6,000”
``	Upfront deposit amount	“$2,000”
``	Deposit as percentage	“33”
``	Final payment at launch	“$2,000”
``	Rate for change orders	“$150”
``	One-time fee for full ownership	“$1,500”
``	Monthly managed services fee	“$199”
``	Hours included per month	“3”

Client Responsibilities

Variable	Description	Example
``	When client content is due	“2025-11-08”
``	Client review timeframe	“3” (business days)

Terms & Conditions

Variable	Description	Example
``	Post-launch support period	“30”
``	Termination notice period	“14”
``	Legal jurisdiction	“Virginia”

Master Agreement Reference

Variable	Description	Example
``	Date master agreement signed	“2025-01-15”
``	Link to full agreement	“https://vrv.pages/agreements/master-services”

Signature Block

Variable	Description	Example
``	VRV authorized signer	“Andrew Brown”
``	VRV signer title	“Principal”
``	Client authorized signer	“Jane Smith”
``	Client signer title	“Owner”

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Usage Tips

For Quick Projects (2-4 weeks)

• Use 1-2 milestones
• Simpler scope descriptions
• Standard package features
• Fixed pricing

For Standard Projects (6-8 weeks)

• Use 2-3 milestones
• More detailed features list
• May need custom deliverables
• Milestone-based payments

When to Use Mini-SOW vs Full SOW

Use Mini-SOW for:

• ✅ Standard website projects under $10,000
• ✅ Clear, straightforward scope
• ✅ Existing VRV clients (have master agreement)
• ✅ Fast turnaround needed
• ✅ Limited custom features

Use Full SOW for:

• ❌ Complex projects over $10,000
• ❌ Custom applications or integrations
• ❌ New clients (need full legal terms)
• ❌ Multiple phases or unclear scope
• ❌ High-risk or high-value projects

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Pro Tip: Keep a “defaults” file with your standard values to speed up Mini-SOW creation!

Last Updated: October 14, 2025
Maintained by: Valor Rate Ventures, LLC